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Travel Expenses
  • Travel Expense Forms

    Travel Expense Form in PDF format

    Travel Expense Form in Microsoft Excel format 

    Reporting Procedure

    A requisition must be filled out for the requested amount of the cash advance. Use account number 21-00000-11280.

    After collecting your receipts, submit the originals with a properly filled out Travel Expense Report. If you are downloading the Excel spreadsheet, all calculations will be done for you. If you are printing the sheet and filling it out manually, you must do the math. If there is money left, place in an envelope and attach to the Travel Expense Report. If money is due to you, fill in the appropriate line on the Travel Expense Report and a check will be written to you.

    Turn in the Travel Expense Report to the Accounts Payable office located in the Finance Office. They will be checked for accuracy and given to the Director of Accounting Operations for approval. Your check will be written after the report comes back, signed, from the Director.

    To fill out a Travel Expense Report:

    • Name
    • Address
    • Purpose and/or destination of trip or expense
    • Account department name and number to be charged
    • List all expenses and spread across in appropriate columns
    • Note: Current rate for personal mileage is $.575/mile

    Summary area

    1. Total expenses will be filled in automatically if using Excel spreadsheet.
    2. Enter how much paid by University credit card
        Subtract line 2 from line 1 (done automatically in Excel)
    3. Enter amount of cash advance received
        If number 3 is greater than number 2 - cash due University, please attach
        If number 2 is greater than number 3 - check due you, one will be written

    Sign the report and give it to the appropriate person for approval and signature.