Break Housing | Capital University
Close

Majors

Break Housing

  • Break Housing

    Break Housing Application

    Please read this entire page before submitting a Break Housing Application. The fees and protocols regarding Break Housing have been updated for the 2017-2018 academic year.

    Requests for break housing must be completed by the deadlines as outlined below. After each deadline, only students having extenuating circumstances will be considered for break housing and will be subject to a late submission surcharge as outlined below. By submitting an application, you acknowledge all policies, fees, and expectations outlined on this page regarding breaking housing.

    All students needing to stay for break periods must complete a Break Housing Application.

    • If you are an athlete you MUST apply for break housing (coaches will submit a roster to the ORCL for verification).
    • Residents of the Capital University Apartments, Capital Commons, College/Sheridan Avenue Houses/Apartments, and Trinity Lutheran Apartments/Townhouses will not be charged the Break Housing Fee but MUST submit a Break Housing Application and receive approval. If residents in these areas submit a late application, they will be charged the FULL fee associated with late applications (see below).

    Coaches/faculty/staff that require students to stay on campus for breaks should review the Group Break Housing Protocol information at the bottom of this page.

    You must submit a separate application for each break.

    Application Deadlines

    Thanksgiving Break
    Application Due: Tuesday, November 7, 2017 @ 12pm
    Residence Halls Close: Tuesday, November 21, 2017 @ 9pm
    Residence Halls Open: Sunday, November 26, 2017 @ 8am

    Winter Break
    Application Due: Friday, November 17, 2017 @ 12pm
    Residence Halls Close: Thursday, December 7, 2017 @ 9pm
    Residence Halls Open: Sunday, January 7, 2017 @ 8am

    Spring Break
    Application Due: Friday, February 9, 2018 @ 12pm
    Residence Halls Close: Friday, February 23, 2018 @ 9pm
    Residence Halls Open: Sunday, March 4, 2018 @ 8am

    Easter Break
    Application Due: Wednesday, March 14, 2018 @ 12pm
    Residence Halls Close: Wednesday, March 28, 2018 @ 9pm
    Residence Halls Open: Sunday, April 1, 2018 @ 8am

    Extended Stay/Summer Housing
    Application Due: Tuesday, April 10th, 2018 @ 12 pm
    Residence Halls Close: Tuesday, May 1, 2018 @ 9pm



    Eligibility

    Students who are eligible for break housing must have no record of serious conduct violations (alcohol or substance abuse, residence hall or conduct probation, vandalism, security or safety violations, etc.) within the past 2 semesters. Such violations will result in the immediate denial of your application, regardless of reason for applying. Students applying for break housing must meet one of the following qualifications: 

    1. Must be an approved participant in a university-sponsored activity such as athletics, student activities, etc. If you are an athlete you MUST apply for break housing (coaches will submit a roster to the ORCL for verification). If the student is on campus at the request of a department, the fee will be paid by the student or by the department. Students are encouraged to clarify the expectations for the break housing fee payment prior to making a commitment to return to campus early.  
    2. Must have a work study job at the University and/or a job off campus and have permanent residency more than 60 miles from Capital University. Documented proof of employment will be required. Acceptable documented proof is a letter from your employer on company letterhead including a contact name, phone number, and the dates that the student is required to work. If this is not provided the student will not permitted to stay in break housing. Verification must be received by break housing application deadline in order for your application to be processed. 
    3. Must reside out of state or outside the United States.


    Break Housing Fee

    The cost to stay in the halls during break periods is $15 per day. This fee will appear as an early/break housing fee on your ebill. This fee will be applied from the first evening that the residence halls close through the first day that students are permitted to return to the residence halls. ANY application received after the deadline will be subject to an increased per day charge (see chart below). The FULL late fees will also apply to any student that would normally have the Break Housing Fee waived (including residents in houses/apartments as outlined above, out-of-state students, etc.) If a student is remaining on campus as part of a student group (and whose cost is being covered) submits a late application, the student will be responsible for any charge above the standard $15 per day charge.  

    Applications Submitted by Deadline $15 Per Day
    Applications Submitted Late $20 Per Day
    Application Not Submitted prior to Hall Closing $35 Per Day

    PLEASE NOTE: If the student is on campus at the request of a department, the fee will be paid by the student or by the department. Students are encouraged to clarify the expectations for the Break Housing Fee payment prior to making a commitment to stay on campus when the residence halls are closed.

    Break Housing Policies and Procedures

    1. The exterior doors of the residence halls will be locked at all times. Students will only be able to access their residence hall room through the front door of the building. 
    2. It is the student's responsibility to check each door that he or she uses to ensure that it is locked and closed tightly. Residence halls will be electronically monitored. Students must not prop open doors, give his or her ID to another person, or allow access to any unauthorized person. Please report any security or other problem(s) to Public Safety immediately (614-236-6666). 
    3. You are encouraged to exercise care and caution during breaks. More importantly, please report any suspicious individual to Public Safety (236-6666) or the Bexley Police (614-239-8881). Public Safety Officers will patrol inside buildings on a regular schedule during breaks. A list of students authorized to stay in residence halls during break is provided to Public Safety. Any unauthorized student will be asked to leave the building and referred for a break housing violation to the Director of Residence Life and Housing. 
    4. Lobby desk staffing and the Campus Health Services are not provided during breaks. Common areas will be cleaned by custodial staff. There will be Residence Life Staff on-call for emergency issues only
    5. If requested by any university official (including RA's), you will comply in accordance with the Student Handbook. No one is permitted in the residence halls during break except those students whose application has been approved. No visitation by anyone (other than immediate family) is permitted during break. If you allow an unauthorized person access to the residence halls your break housing privileges will be revoked immediately.
    6. The housekeeping staff will be cleaning the residence halls, and as such there might be temporary inconveniences. Residents are encouraged not to interfere with their cleaning process.
    7. Facilities and other university officials may have to enter rooms for maintenance or other necessary up-keep of the residence halls.
    8. All University policies are in effect over breaks.

    Violation of the above policies and procedures, other applicable university policies, and local, state, and federal laws during breaks are subject to immediate revocation of the privilege of being in the residence halls during break, double fines, and other sanctions as appropriate.

    Break Housing Application Links


    Thanksgiving Break – Apply Now
    Winter Break – Apply Now
    Spring Break – [Coming soon.]
    Easter Break – [Coming soon.]
    Extended Stay/Summer Housing – [Coming soon.]

    Students will receive verification from the Office of Residential & Commuter Life via email to their Capital University email account. Notice will be sent to both students approved for break and those not approved for break.

    Applications will be reviewed as they are submitted. Please withhold inquiries concerning the status of your application until the Break Housing Application deadline indicated for each break.


    Please direct any questions or concerns regarding Break Housing to Tom Snee, Area Director, at tsnee@capital.edu


    Break Housing Protocol for Groups

    All questions, concerns and rosters can be directed to: Tom Snee, Area Director at tsnee@capital.edu.

    1. Students needing to stay for any or all of a designated break period must be approved to do so by the Office of Residential and Commuter Life.
    2. Students must be in good conduct standing with the University. Participation in athletics or a group activity will not overrule the conduct standard. Any exceptions must be approved by the Director of Residential & Commuter Life.
    3. Students who are staying on campus for participation in athletics or other group-sponsored activities MUST complete the individual online Break Housing Request form. This provides the ORCL the most accurate information and allows for more expedient processing of requests.

      1. It is the responsibility of the coach or group leader to submit a roster of those needing to stay by the application deadline. All rosters can be sent to Tom Snee, Area Director, at tsnee@capital.edu
      2. Housing is not guaranteed to any students not on the list provided or to any students who are on a list that is submitted past the deadline. 
      3. If the department will be covering the Break Housing Fees for the students listed, coaches/group leaders must provide a budget code for the Break Housing Fee to be billed to. The Break Housing Fee is $15 per night per student. 
       
    4. Students will receive verification from the Office of Residential & Commuter Life via email to their Capital University email account. Notice will be sent to both students approved for break and those not approved for break. Coaches/group leaders will also receive notification of any students who have not been approved to stay for the break.