Summer Housing | Capital University


Early Arrivals

  • Early Arrivals

     Deadlines and Fees

    All requests for early arrival to the Capital University Residence Halls must be made by the following deadlines:

    • Fall Semester - July 31
    • Spring Semester - December 1

    There will be no requests accepted after the deadlines. With the exception of those students who are approved early arrivals in a university-sponsored training or orientation program (Athletics, Smooth Transitions, Orientation, etc) no student shall be permitted to move into the Residence Halls before August 14, 2017 (for the Fall 2017 Semester) or January 3, 2018 (for the Spring 2018 Semester).

    All approved early arrivals will be required to pay a daily fee of $15. The fee is to be paid in full before check-in and key pick-up will be permitted. This fee will be applied through August 19, the first day that upperclass students are permitted to return to the residence halls. PLEASE NOTE: If the student is on campus at the request of a department, the fee will be paid by the student or by the department. Students are encouraged to clarify the expectations for the early arrival fee payment prior to making a commitment to return to campus early. 


    Please review the following policies and statements of responsibility. In addition to the following guidelines for eligibility, students who are requesting Early Arrival must have no record of serious (alcohol or substance abuse, residence hall or conduct probation, vandalism, security or safety violations etc.) conduct one year prior to the date of application. Such violations will result in the immediate denial of your application.

    The following eligibility guidelines apply (students must meet at least one to be approved):

    1. Must be a participant in a university-sponsored training or orientation program.
    2. Must have permanent residency more than 60 miles from Capital University and have a work study job at the University. Documented proof of employment will be REQUIRED. Acceptable documented proof is an email or letter from your employer on letterhead including a contact name, phone number, and the dates that the student is required to work.
    3. Extenuating circumstances. Verification is required by July 31st.

    Policies and Procedures

    The exterior doors of the residence halls will be locked at all times. Students will only be able to access their residence hall room through the front door of the building.

    1. I understand that I will be required to arrange a check in time with my Area Director (AD), unless previously determined. Students will not be permitted to check in to the halls before this time. If the student fails to show up at their designated check in time, they will not be permitted to check-in until the next business day.
    2. I understand that it is my responsibility to check each door that I use to ensure that it is locked tightly. I understand that I must not prop open doors, give my student ID or room key to another person, or allow access to any unauthorized person. I further acknowledge that I will report any security or other problem(s) to Public Safety immediately (236-6666).
    3. I am encouraged to exercise care and caution. More importantly, I must report any suspicious individual to Public Safety (236-6666) or the Bexley Police (239-8881). Public Safety officers will patrol inside buildings on a regular schedule during this time. A list of students authorized for early arrival is provided to Public Safety. Any unauthorized student will be asked to leave the building and be reported to the Office of Student Conduct.
    4. I realize that I am required to identify myself and if so requested by any university official (including any RA), I will comply in accordance with the Student Handbook. No one is permitted in the residence halls except those students whose application for early arrival has been approved. No visitation by anyone (other than immediate family) is permitted during break, even in the self-governing living unit. If you allow an unauthorized person access to the Residence Halls, your early arrival privileges will be revoked immediately.
    5. I understand that the housekeeping staff will be cleaning the residence halls, and as such there might be temporary inconveniences. Residents are advised not to interfere with their cleaning process.
    6. I understand that facilities and other university officials may have to enter my room for maintenance or other necessary up-keep of the residence halls.
    7. Smoking is not allowed in residence halls at any time.
    8. I understand that all University policies are in effect at all times.
    9. Meals are not provided for early arrivals. Therefore, students are encouraged to make arrangements for meals. Students who are participating in university sponsored programs such as athletics, orientation, Conservatory and Smooth Transitions will be provided meals through the university dining services program.
    10. All early arrivals living in university housing must demonstrate proof of required immunizations, prior to check-in. Those students who fail to do so, will not be permitted to move into the residence halls.

    Violation of the above policies and procedures, other applicable university policies, and local, state, and federal laws during breaks are subject to immediate revocation of the privilege of being in the residence halls before classes start, double fines, and other sanctions as appropriate.

    I Understand the policy.