• Community Fair Event

    Student Organization Registration Forms  

    Event Management Forms

    • Student Organization Meeting Request (link)
      This form should be used for student organization meeting requests, open only to the student organization, with no additional needs in the room.
    • Table Request Form
      This form should be used when reserving a table in the Student Union lobby or on Mound St. Plaza.
    • Student Organization Event Request
      This form should be used for any other on campus student organization events.
    • Student Organization Off- Campus Event Request
      This form should be used to register any off-campus events sponsored by a student organization.
    • Standard Entertainment Contract Request Form
      This form should be used for any entertainment for an event where a contract is required. 
    • Off Campus Travel Form   
    • Off Campus Event Check In
    • Aramark Napkin Holder Template (PowerPoint): Student organizations must use this template in order to advertise events within the Aramark napkin holders. All templates must be approved by SCE and Aramark. Once approved, Aramark will disperse the flyers the week prior to the event. Each student organization will be allowed 5 displays both in MDR and One Main Cafe. Each organization is subject to have more displays put out depending on demand from other student organizations. If a student organization is found putting out displays without approval, use of this service will not be permitted for the remainder of the semester. Any questions pertaining to advertising with Aramark, can be directed to TJ Carpenter at

    Funding Forms

    • Payment Requisition Form (DOC)
      This form allows an individual to be reimbursed for purchases made on behalf of a student organization and should be turned in to the Finance Department in Yochum. If SG funds were utilized in the purchase, a copy of the receipt must be submitted with the Receipt Form (below) to
    • Receipt Form (XLSX)
      This form, along with copies of all receipts, must be submitted to Student Government for reimbursement of the organization.
    • Student Org Funding Contract (PDF)
    • Special Funding Request (XLSX)

    Fraternity and Sorority Policy, Guidelines, and Forms

    Policy and Guidelines

    • Chapter Event Guidelines (PDF) - Rules, regulations, and risk management procedures for the safety of our fraternities and sororities for chapter events. 
    • Expansion Guidelines (PDF) - Rules and regulations for fraternity and sorority expansion/extension. 
    • New Member Education and Intake Guidelines (PDF) - Rules and regulations of our new member education and programmatic initiatives which includes Capital University's Hazing Policy. 
    • Relationship Policy (PDF) - Fraternity and Sorority Life’s governing policy; it is a definition of our social fraternities and sororities and guidelines that are abided for organization safety and recognition. 
    • Standards of Excellence (PDF) - The Fraternity and Sorority Life Standards of Excellence document holds our fraternities and sororities accountable in values congruence and recognizes chapters' high achievement. The document has different areas of criteria, scoring and rubric, and is based on four categories which are Civic Engagement, Policy Compliance, Chapter Operations, and Membership.  


    • Formal Event Form (DOC) - To be filled out by a fraternity and sorority for Formal and Semi-Formal social events.
    • Fraternity and Sorority Recognition Agreement (PDF) - Due at the beginning of every semester, this form is an agreement that a fraternity and sorority will abide the rules, regulations, guidelines, and procedures from Capital University and an understand of its stance on hazing.
    • Grade Release Form (PDF) - Must be signed, completed, and returned to the Office of Student and Community Engagement prior to committing or signing a bid of membership by each Potential New Member (PNM) interested in any social fraternity and sorority to ensure GPA requirements for recruitment/intake (per council and chapter) are met.
    • Greek Report Application (XLSX) - To be filled out at the end of every semester, this form is to be completed for the Student and Community Engagement’s use of values alignment and data.
    • Fraternity and Sorority Roster Template Form (XLSX) - This is the social fraternity and sorority roster template to be filled out and turned in by designated date(s).
    • Standards of Excellence Report (DOC) - Due at its designated due date, this report is to be filled out and turned in electronically for Standards of Excellence evaluation. Additional documentation as stated in the document must be included.