Time Off

  • The university grants paid leave benefits to qualified groups of employees. Employees may earn vacation and sick leave as well as receive holiday pay for days the university is closed. Twelve-month employees working at least 20 hours per week (halftime) will receive leave benefits at a pro-rated rate.

    Sick Leave  |  Vacation Leave  |  Holiday Time

    Sick Leave

    Sick leave can be used for personal illness or up to five days may be used for the care of an employee’s immediate family member.

    Active half-time or greater employees are eligible to receive sick leave benefits.

    Support Staff 
    Support staff employees are eligible to accrue up to 12 sick days per a year. The university reserves the right to require documentation of illness for the utilization of sick days. Up to three days of sick leave per year may be taken as personal days. At the end of each fiscal year, unused sick leave up to five days will be carried over to the next fiscal year. Any unused sick leave in excess of five days will be placed into a short-term disability reserve. An additional 10 days of short-term disability reserve is provided by Capital and accrued over a 12 month period. The maximum accrual in the short-term disability reserve shall not exceed six months.

    Faculty and Administrative Personnel

    Faculty and administrators are eligible to accrue up to 20 days per a year. The maximum accrual of sick time shall not exceed 900 hours or six months.


    Vacation Leave 

    Vacation leave may be used by the employee for any reason. Requests for vacation leave should be provided in writing to an employee’s supervisor at least two weeks in advance. Vacation time is to be taken according to the request of the individual and as approved by his/her immediate supervisor, with due consideration to the needs of the university. Supervisors have the authority to approve or disapprove of vacation requests. The amount of accumulated vacation an employee may have to his/her credit is 25 days. An employee will cease accruing vacation time once he/she meets the maximum allowable vacation time.

    Active half time or greater employees working twelve months of the year are eligible to receive paid vacation benefits.

    Support Staff 
    The university provides eligible support staff with an accrual based upon their years of service. Employees with 0 to 5 years of service accrue 10 days per a year, employees with 6 to 15 years of service accrue 15 days per a year, and employees with 16 or more years of service accrue 20 days per a year.

    Administrative Personnel 
    Administrators are eligible to accrue up to 20 days per a year of vacation leave.

    Faculty Personnel 
    Faculty members follow the academic calendar year and do not receive accrued vacation days.


    Paid Holidays

    The university recognizes the following paid holidays listed below. Non-essential offices will be closed on all holidays. 

    • Good Friday
    • Memorial Day
    • Fourth of July
    • Labor Day
    • Thanksgiving Day
    • Day after Thanksgiving
    • Christmas Week (Christmas Eve to New Year’s Day)  

    Twelve-month support staff employees contracted to work at least half-time, who are required by their supervisor to work on a holiday, will be paid an additional 1.5 times their hourly rate of pay for time worked on that day.

    Active half time or greater employees are eligible to receive paid holiday benefits.